Instead, iCloud creates additional calendars in Outlook -- additional calendars that never synch with the Outlook default calendar. This is a huge problem with third party contact management software. Opening Other Calendars in Outlook for Mac. Instructions on opening calendars that other users have shared with you in Outlook for Mac. September 27, 2018 Open Outlook. Select the Calendar Icon. Select Other User's Folder. Select Calendar from the folder type drop-down menu. Enter the Title of Calendar in the search box.
At work, our Calendars are shared by default so that we can always lookup where someone is and to book meetings more conveniently. I’m OK with this as it also benefits me. However, I also add my private appointments to my calendar which syncs with my smartphone and tablet so that I have only 1 calendar to manage and always see my full schedule. As I don’t want everyone in my office to see and read my private appointments, which works great. As I’m sometimes somewhat forgetful, is there also a way to have my appointments marked as Private by default to prevent embarrassing mistakes? There is no direct option in Outlook to have all new appointments automatically being marked as Private, but you can make a change to the default Appointments form to achieve the same result.
Customize and Publish the Appointment form. To be able to make changes to a form, you must first (unless you are using Outlook 2003 or earlier). Open a new appointment. Enable the Private option. Publish the form:. Outlook 2003 and previous Tools- Forms- Publish Form As. Outlook 2007, Outlook 2010, Outlook 2013 and Outlook 2016 Select the Developer tab- Publish- Publish Form As.
Set the “Look In:” dropdown list to: Personal Forms Library. Provide a Display Name and Form Name for your form and press Publish.
For instance:. Display Name: Appointment. Form Name: AppointmentPrivate Publish Form As dialog (click on image to enlarge). Right click on your Calendar folder and choose Properties. From the “When posting to this folder, use:” list choose: Forms. Select the Personal Forms Library.
Select your custom form by its Display Name (from step 6). Set your custom “Appointment” form with Private enabled as the default Calendar form. Now when you open a new appointment, it will have the Private button enabled by default. You can of course still click on the “Private” button to disable it again. Alternative method 1: Adjust Calendar permissions One alternative method would be to change the Calendar’s permission level to “Free/Busy time” or “Free/Busy time, subject, location”. This however is not supported by all combinations of Outlook and Exchange versions and might hide more than you want or still shows too much.
For more details on this see:. Alternative method 2: Multiple Calendars Another option is to use separate calendars. As Outlook and various calendar applications on smartphones can access or subscribe to multiple calendars and display them in a combined or “Overlay” mode, it would still appear as 1 calendar to you while making sure that your colleagues don’t have access to any details from it. Last modified: February 2, 2016.
The default location of your Outlook Data File depends on your operating system and Outlook version. Operating System Outlook Version File Location Windows 7, 8, and 10. Outlook 2016.
Outlook 2013. Outlook 2010 C: Users Documents Outlook Files Outlook 2007 C: Users AppData Local Microsoft Outlook Mac OS X 10.10 or later Outlook 2016 /Users//Library/Group Containers/UBF8T346G9.Office/Outlook/Outlook 15 Profiles/Main Profile Mac OS X 10.5 or later Outlook 2011 /Users//Documents/Microsoft User Data/Office 2011 Identities/Main Identity Mac OS X 10.4.9 or later Entourage 2008 /Users//Documents/Microsoft User Data/Office 2008 Identities/Main Identity.